Wayne D. Roesner

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Wayne D. Roesner

15331 W 49th Ave    ◆    Golden, CO 80403    ◆    (563) 505-3489    ◆    wayne@wayneroesner.com

  
 

Planning and Organizing
Establishing a course of action for self and others to accomplish a specific goal; planning proper assignments of personnel and appropriate allocation of resources. “Tell me about a situation (personal, academic or professional) in which you were responsible for planning and organizing an event.” Hint: How did you get the assignment? How did you approach the task? How did you keep track of things? What tools did you use (to-do list, organizer, etc.) to help you? What was the first thing you did? What steps followed? How did you feel when the event took place?

Change from Database Administrator to I.T. Manager / Database Admin

Situation:

I had been working at Martin for 2-1/2 years. The President of Martin called me at home on a Sunday and said “Are you willing to take on the responsibility of I.S. (Information Systems) Manager, starting tomorrow?” I said I would be happy to do that and that I would create a plan for the department and have it to him by Friday. He responded “Perfect, just what I was looking for? This is just between us, until I make the announcement. Not even your manager.”.

Task:

Create a plan that encompassed all aspects of the I.S. Department.

Action:

I immediately sat down and started thinking about all the things that needed to be done. Organizational structure, hardware, software, cell phones, phone lines, Internet connections, owners homes, phone systems, vendor contracts, lease agreements, copiers, printers, postage meter, etc. I opened up Microsoft Project and went through each item, drilling down on each until I had a list of everything that needed to be done. I then estimated the time that each would take and decided dependencies for each. With this information I was able to prioritize the work that was required. I then laid out a 5 year plan to complete everything. I opened up Microsoft Visio and created the new I.T. Organizational structure. Rename the Information Systems Department (I.S.) to Information Technology Department (I.T.).

Result:

On the Monday following the call, Martin began a corporate restructure. Over 100 employees were laid off, my manager was now reporting to me, he had been I.S. Manager for 20 years, the I.T. Department went from 8 employees to 5. On Friday I scheduled a meeting with the President, presented the Project Plan and the 5 year plan. He said “This is what I have wanted for years, proceed with all of it. I know you will do a great job”. I met with the new I.T. Department, went over the projects we needed to do and the 5 year plan. My ex-manager and I remain friends to this day, he retired 6 years later from Martin after 35 years of service.